The first step to understanding which print model best fits your organization is to consider the above options in the context of your current printing volume and printing costs.
Assessing where printers are deployed as well as how end users utilize them is the first step towards assessing existing efficiency. Next, the financial implications are audited to calculate current operating costs. Inefficient workflows or time-intensive management are also factors we take into account.
Managing existing print assets can reduce current costs by 10% or 20% by bundling supply and services costs. Proactive monitoring tools collect data as the office functions, creating comprehensive insight into the immediate areas to target for improvement. We’ll identify how to maximize operational efficiency based on your existing equipment, and provide recommendations for new devices based on current equipment lifespan and usage.
Further cut costs by optimizing efficiencies with upgraded equipment. As a rule of thumb, the more expensive the asset acquisition cost, the lower the operating expense. We’ll help calculate the asset deployment to save on current costs over time without being under- or over-utilized, as well as share options for good fit equipment for purchase vs. for lease.
Implementing software solutions can save you up to 30% on current costs. Utilize secure follow-you printing solutions to reduce the need for personal desktop printers and help rationalize single function printers out of the fleet and greater leverage the investments you’ve already made in more efficient multi-functional devices during the optimization phase. Scanning solutions minimize employee time and error on document management, by electronically sending files directly to their storage destinations.