The Meridian Blog: Tech News, Tips & More for SMB and Enterprise Environments

How to Prepare Your Paper Files for Electronic Document Management

Kam Roshan

Posted by Kam Roshan
Thu, Feb 23, 2017

Sometime in the future, when paper documents have disappeared and gone the way of cuneiform written on clay tablets, paper may be relegated to museums alongside papyrus and parchment.

But for now, mountains of paper documents still occupy many offices, and must be converted to digital form in order to reap the many benefits of a document management solution (DMS).

Often, implementing a DMS involves preparing large amounts of paper documents for subsequent scanning and indexing. Of these three steps — document preparation, scanning and indexing — the most labor intensive is the prep.

And, because it can save an enterprise significant time and money, proper planning and careful pre-scanning document preparation deserves its own blog post. Scanning and indexing will be discussed in a future post.

Keep reading for more info about the 3 key steps for successfully preparing paper documents to be loaded into your electronic content management system.

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The Top 5 Most Popular Office Technology Blog Posts of 2015

Jasmine Lancaster

Posted by Jasmine Lancaster
Tue, Jan 05, 2016

As we spring into the New Year, one of the best ways to ring in 2016 is to recap a few of the most popular posts published on our blog in the previous year. 2015 brought many successes and steady growth for the Meridian family. We showcased everything from ways small to midsized businesses can benefit from vCIO services, techniques that allow your business to “go green” to ensure environmental sustainability, along with a host of other blogs, which gave comprehensive access to information that could benefit you and your organization.

Most of our blog posts are aimed at answering questions we commonly hear from clients and prospects. Read on to take a look at the five most popular blog posts of 2015 — you may just find some answers to questions you've been wondering about, or ones you haven't even thought of yet!

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The Top 7 Benefits of Document Management Systems

Chris Poursaba

Posted by Chris Poursaba
Thu, Mar 19, 2015

Documents, whether electronic or paper, are an essential component of just about any enterprise. Managing business information, sometimes from several sources, can be a challenging task. Depending on the nature of your company, a document management (DM) solution that captures, stores, and retrieves both paper and electronic documents can provide many key benefits to your organization.

In this post, I'll discuss the top 7 benefits of document management systems, including:

  1. Reduced Storage Space
  2. Enhanced Security
  3. Improved Regulatory Compliance
  4. Easier Retrieval
  5. Better Collaboration
  6. Better Backup and Disaster Recovery
  7. And the "Intangibles"

Read on to learn more!

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How Non-Profits Can Lower Costs Through a Cooperative Purchasing Program

Robert Bruce

Posted by Robert Bruce
Thu, Oct 02, 2014

Let’s face it, we all like to save money. Some of my friends think I’m cheap. I like to think of myself as frugal. Whether it’s a discount on a dozen rib eyes at the big box shopping club, or a deal on a fleet of multifunction printers through cooperative purchasing, a dollar saved is a dollar earned. One way that nonprofit organizations, government agencies, and even some small businesses can save money on their capital expenses is through cooperative purchasing.

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7 Benefits of Cloud-Based Document Management Systems

Robert Bruce

Posted by Robert Bruce
Tue, Aug 12, 2014

The cloud keeps getting bigger. And that’s a good thing because premise-based solutions for document management are not necessarily what every enterprise needs. The logistics of capturing, storing, retrieving, indexing, sharing, and securitizing documents is complex and can entail considerable capital outlays. Small-to-medium-sized businesses (SMBs) cannot always afford such large investments.

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News, best practices and more to help you get the most out of your office technology. Whether you're an SMB owner who wears a lot of hats, or an enterprise IT director, facilities manager or just someone who wants to work smarter — this blog has the resources you need to maximize the business impact of all your tech investments. Be sure to subscribe to receive email updates about new posts!

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