Document Management

Top eSignature Use Cases for Industries in 2023

Top eSignature Use Cases for Industries in 2023

by Pat Pharr - May 23, 2023

eSignature solutions are on the rise.

The electronic signature market was valued at around $4 billion in 2022, and researchers expect the market to eclipse $35 billion by 2029.

eSignature technology streamlines document workflows with optimized digital solutions that are secure, convenient, and compliant. Businesses can send documents all around the world and track real-time progress. All this happens with advanced encryption technology and audit trail capabilities to prove compliance and secure documents.

Let’s review some industry-specific use cases for eSignature solutions, how businesses use this technology, and the common types of documents that utilize electronic signatures.

eSignature Solutions: 8 Industry Use Cases and Examples

eSignatures are transforming how businesses approach agreements and contracts. Organizations of all sizes can benefit from electronic signatures and automate the document signing process to do business with less risk, lower costs, and a better end-user experience.

Here are eight common industry applications of electronic signature technology.

1. Government

From local to federal, governments of all levels can benefit from adopting electronic signature solutions. This digital technology can help improve efficiency across government entities by automating workflows and eliminating the need for cumbersome paper-based processes.

This reduction of physical paperwork can cut back on paper consumption and enhance security efforts. Whether it’s contract signing, grant applications, internal approvals, or permits and licenses, eSignature solutions streamline everyday government operations.

Common uses of eSignatures for government agencies include:

  • Policy documents
  • Procurement contracts
  • Inter-agency agreements

2. Education

From K-12 to higher education, eSignatures streamline administrative tasks and add a robust layer of security to daily operations. With these advanced signature solutions, education organizations can save time and reduce reliance on physical documents. This helps lessen the administrative burden, allowing staff to spend time on more pressing tasks and support students more effectively.

Common uses of eSignatures for educational institutions include:

  • Student enrollment forms
  • Financial aid applications
  • Teacher contracts
  • Activity waivers
  • Permission slips

3. Healthcare

The healthcare industry faces rising administrative costs, pressing patient expectations, and new technologies for care delivery. Leaders in the industry are turning to electronic solutions like eSignature technology to offer patients and staff convenient methods of document management that help reduce overall costs and automate existing workflows.

Moreover, with strict industry regulations and compliance requirements like HIPAA, eSignature solution’s authentication and encryption capabilities present convenient solutions for healthcare workers and providers. Overall, these digital solutions can improve the patient experience and provide better and faster care.

Common uses of eSignatures for healthcare organizations include:

  • HIPAA forms
  • Medical reports
  • Staff contracts
  • Treatment consent forms
  • Insurance claim documentation

4. Nonprofits

Regardless of size, non-profit organizations can benefit from eSignature solutions that allow them to do more with less. From fundraising to hiring challenges, electronic signatures free up resources so teams can focus on what matters most and collaborate more effectively across staff and volunteer efforts. With reduced costs and increased transparency, these solutions can help nonprofits create clear audit trails and reduce the burden of manual document management. 

Common uses of eSignatures for non-profits include:

  • Donation agreements
  • Grant applications
  • Fundraising agreements
  • Volunteer waivers and agreements
  • Partnership contracts

5. Small Businesses

From vendor management to employee onboarding, small businesses can leverage eSignature solutions to streamline many aspects of their business. Organizations of this size constantly seek ways to reduce costs and create more efficient workflow operations.

eSignature technology can help reduce document storage and speed up the execution of contracts and other transactions. Additionally, small businesses often lack access to optimized security solutions. With advanced authentication and encryption features, electronic signatures add robust security protections to business information.

Common uses of eSignatures for small businesses include:

  • Purchase orders
  • Employment contracts
  • Non-disclosure agreements (NDAs)
  • Invoicing
  • Sales and procurement contracts
  • Employee agreements and contracts

6. Legal Services and Law Firms

Legal services and law firms are huge beneficiaries of eSignature technology. Electronic signatures are lawful and court-admissible in most global jurisdictions. This allows law firms and related parties to save time, increase productivity, and reduce risk while improving client interactions.

Common uses of eSignatures for law firms include:

  • Affidavits
  • Litigation notices
  • Court filings
  • Retainer agreements

7. Banking and Financial Services

When it comes to banking and finance, security and compliance are critical. With 8 out of 10 U.S. citizens fearing banks and other institutions fail to protect their information, forward-thinking organizations must consider electronic signatures.

eSignature technology helps banking and finance organizations improve the customer experience, allow for faster processing times for contracts and agreements, and enhance overall security efforts to protect sensitive institutional and client information.

Common uses of eSignatures for banks and financial institutions include: 

  • Credit agreements
  • Investment agreements
  • Internal approvals
  • Account opening documentation
  • Loan applications

8. Insurance

The insurance industry has changed dramatically in the past few decades, with technology shaping how businesses deliver and manage coverage. By adopting eSignature solutions, insurance providers can enhance the customer experience by expediting policy issuance, building faster claims processing methods, and injecting efficiency across other transaction areas. Additionally, electronic signatures can help centralize information and reduce errors from incorrect data entry.

Common uses of eSignatures for insurance companies include: 

  • Claims forms
  • Agent agreements
  • Beneficiary forms
  • Policy applications

Unlock the Potential of eSignature Solutions for Your Business

From healthcare providers to law offices, eSignature technology can help streamline document management, create robust security processes for sensitive information, reduce costs, and improve operational efficiency. eSignature solutions will revolutionize your operations and enable your team to stay ahead of the competition in this digital age.

Organizations seeking an eSignature solution should partner with an experienced managed service provider. With complete eSignature services, you unlock intuitive software and gain a local partner committed to helping you overcome your document management challenges.

Subscribe to the Meridan blog

Sign up to receive the latest news about innovations in the world of document management, business IT, and printing technology.

Download your free workbook: Is Document Management Right for Your Business?
(855) 948-5679