Managed Print

The Top 6 Benefits of Managed Print Services

The Top 6 Benefits of Managed Print Services

by Obi Nwaneri - June 3, 2024

It’s not just major enterprises that rely on outsourced print management solutions; businesses of all sizes turn to Managed Print Services to save resources, time, and money.

Proven to save companies 30% in printing costs and boost productivity by 25%, MPS is a no-brainer for businesses looking to elevate how they handle their printing needs. 

In an economy where all businesses are looking for ways to get ahead, beating your competition requires more than just innovation; it demands streamlined processes that maximize efficiency and minimize costs. 

From cost reduction and stronger security to environmental sustainability and improved workflow optimization, let’s explore how MPS can help your business excel.

What Are Managed Print Services? 

An MPS partner is an outsourced print provider who helps evaluate your current printer fleet, recommend ways to streamline it, monitor your needs, provide on-site customer service, and offer an effective print strategy that saves time and money.

MPS providers oversee the entire print environment, allowing businesses to focus on their core operations. By addressing challenges such as escalating print costs, security vulnerabilities, and disparate fleet management, MPS delivers tailored strategies to enhance workflows while reducing waste and environmental impact. 

But there’s more to it than that. Every business can benefit from managed print services regardless of industry, size, or scope.  

6 Benefits of Managed Print Services

Here are the top reasons we think MPS is a necessity for modern businesses:

1. Cost Efficiency

When it comes to printing, there are so many wasteful practices that add unnecessary costs—printing too many pages, using color printing instead of black-and-white, printing on just one side of the paper, and more. 

MPS evaluates your printing infrastructure, identifies inefficiencies, and implements cost-saving measures such as consolidating devices, reducing paper waste, and optimizing printing workflows. 

2. Enhanced Security 

It’s crucial for businesses to have a robust print security strategy. The 2022 Quocirca Print Security Landscape Report showed that an alarming 68% of companies have experienced a print-related data breach.

Traditional print services lack oversight and control over print devices and documents. Without proper management, these services can become vulnerable entry points for unauthorized access, data breaches, and information leaks. 

Through user authentication mechanisms, such as PIN codes or biometric scans, MPS ensures that only authorized individuals can access sensitive documents. Secure printing practices, like holding print jobs until the user authenticates at the device, prevent confidential data from falling into the wrong hands. Additionally, MPS implements data encryption protocols, both during transmission and storage, further safeguarding documents.

3. Improved Operations 

MPS streamlines operations by implementing automated solutions that significantly reduce the time staff spend on printer-related tasks. 

One key aspect is automated supply replenishment. Managed print services monitor printer supplies in real-time and automatically order replacements when levels are low, eliminating the need for manual inventory checks and ordering. This frees up staff time, allowing them to focus on more strategic tasks while ensuring that printing operations run smoothly.

MPS also automates maintenance tasks by proactively monitoring printer performance and detecting issues before they escalate into major problems. Automated maintenance schedules ensure printers are regularly serviced and optimized for peak performance, reducing downtime. 

As an added benefit, MPS streamlines document workflows by digitizing paper-based processes, automating document routing, and integrating with existing business applications. This accelerates document processing, reduces manual errors, and fosters team collaboration.

4. Environmental Benefits

Businesses committed to corporate social responsibility prioritize reducing their environmental footprint. MPS plays a crucial role in supporting these sustainability initiatives, with the ability to reduce carbon emissions by up to 60%. 

MPS can decrease paper waste via duplex printing and digital document management solutions, encouraging paperless workflows. Additionally, MPS promotes energy-efficient printers and devices that consume less power during operation, lowering carbon emissions. In one case study, the use of managed print services resulted in a 35% cut in annual print volumes. 

As an additional value-add, many MPS providers offer recycling programs for printer cartridges and other consumables, ensuring that these materials are disposed of responsibly and diverted from landfills.

5. Customization and Scalability

As businesses grow, their printing needs evolve. MPS offers scalable solutions for any situation, whether adding new devices, integrating cloud-based services, or expanding support for mobile printing.

Whether a small startup, mid-sized enterprise, or large corporation, MPS providers offer customizable solutions that address each organization's printing requirements and challenges. 

For small businesses, MPS might focus on cost-effective printing solutions and essential maintenance services to optimize efficiency without overwhelming resources. Larger enterprises may benefit from more comprehensive MPS packages that include advanced security features, fleet management, and workflow automation to handle complex printing environments and high-volume demands. 

By offering flexible solutions that adapt to various industries and scales, MPS enables businesses to optimize their printing infrastructure, enhance productivity, and achieve cost savings tailored to their circumstances.

6. Expert Support

With managed print services from Meridian, your business gets centralized control and visibility over the entire print fleet, regardless of location or device type. This enables us to monitor usage patterns, track expenses, and implement policies to optimize resource allocation and workflow efficiency. Here’s what you can expect from our team:

  • Advanced monitoring tools to predict and prevent potential issues before they escalate, minimizing equipment downtime and prolonging device lifespans. 
  • Reduced repair costs and optimal performance on printing devices.
  • Adherence to regulatory compliance. This is especially relevant in industries with stringent data protection requirements. We will help your business become and remain compliant with regulatory standards such as GDPR, HIPAA, and PCI-DSS.
  • 24/7 help desk support.
  • Easy-to-use online video tutorials. 
  • Customized onsite employee training.

Managed Print Services for Your Business

By entrusting Meridian with your printing needs, you can streamline operations, reduce waste, and gain valuable insights into your printing habits. Our tailored MPS solutions are designed to meet your business requirements, ensuring optimized performance and maximum ROI.

Schedule a consultation with our expert team today to discover how our comprehensive MPS solutions can transform your business. Embrace the future of printing with Meridian.

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