Meridian Blog

5 Factors to Consider When Buying a New Multifunction Printer

by Todd Stanton - April 3, 2020, updated on July 12, 2020 - Managed Print Services

5 Factors to Consider When Buying a New Multifunction Printer

A multifunction printer is a significant investment for any business or organization, but the benefits can quickly outweigh the initial cost. From printing, scanning, and copying at top speeds and quality, this resource boosts productivity in the office—and out of it. Remote workers are also able to tap into the services of their office’s multifunction printer no matter where they are, and remain connected with the central office hub. 

So what are the top 5 things to consider when adding a multifunction printer to an existing office environment? 

1. Workflow

Multifunction printers (MFPs) can replace single-function machines and boost productivity. The ability to process large print jobs efficiently is critical to a productive workflow, especially in a high print volume environment. The ideal printer speed will vary depending on each organization’s needs, but regardless of the average number of pages processed per month, a low-speed device will age more versus a multifunction printer that is tailored to your print volumes.

2. Remote Work

The workplace of the future is connected, efficient, and not necessarily in one office. Across industries, workers are adapting and learning how to work from wherever they are. As a WiFi access point, a multifunction printer acts as a center for electronic document workflow, as well as being a paper-based hub within the office itself. By being able to communicate with the multifunction printer no matter where they are, remote workers remain present and involved in the office environment.

3. Security

Secure technology is safe technology, especially in an age of remote work. As with all office devices, a multifunction printer will process sensitive information, and so should be protected against virus threats much the same way as a computer or network would. A secure device will maintain control of sensitive information, protect company data, and ensure peace of mind. Customizable options also enable companies to protect their multifunction printers in a way that aligns with their organization’s existing security plan.

4. Intuitive Design

The new generation of multifunction printers is built for ease of use. With user-friendly designs that mimic smartphone layouts and user experience, these printers offer an intuitive experience that is accessible and available to all users. This familiarity cuts down on training time, and allows the multifunction printer to integrate seamlessly into the office environment for an uninterrupted and productive workflow.

5. Sustainability

Although a multifunction printer has the ability to process higher volumes of paper and ink, this does not mean creating more waste. Company-wide initiatives can go a long way in creating a culture of sustainable practices, including choosing green technologies. Eco settings, low temperature fusing toner, and weight detection sensors help to reduce consumption of energy and paper. A high-quality multifunction printer will also be made of durable parts using fewer materials that can withstand a high volume print and production environment. Finally, company-wide recycling programs can make a huge difference in reducing paper waste.

Making the Investment in a new MFP

A multifunction printer represents a sizable investment for any organization, but by choosing a model that fits the needs and output of the organization, its users will have access to short wait times, efficient services, and peace of mind as they print and process what they need for an even more productive day at work.

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