The Meridian Blog: Tech News, Tips & More for SMB and Enterprise Environments

The 3 Phases of Successful Printer Management

Todd Stanton

Posted by Todd Stanton
Mon, Jul 25, 2016

Every day, I’m on the front lines of Managed Print Services, working with clients to resolve business challenges associated with the operations and management of their print fleets. Fleets vary, but the challenges they produce for IT, Facilities and Purchasing can be quite costly to an organization’s bottom line.

Take into consideration the effect that a solid decision-making process can have on the efficiency of operating a large fleet of assets. Most organizations have traditionally acquired multifunction devices (MFDs) from a single provider that delivered a break-fix model within the operating costs of the equipment. However, since printers have always been peripherals to computers, they have generally been managed and deployed out of IT departments. Somewhere in the middle, purchasing processes POs for their copier management and buys supplies for a heterogeneous fleet of inkjet and laser printers. IT is then typically left to manage this hodgepodge of printers, copiers and fax machines. 

With each operation trying to independently handle these shared machines, it's not shocking to hear that 24% of IT helpdesk calls are related to issues on these devices.

Read on to learn about each of these 3 phases of successful print fleet management, as well as how you can implement them and reduce the burden on IT, facilities management and purchasing personnel:

  1. Management and reporting
  2. Optimization
  3. Innovation
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Top 5 Most Read Technology Tips & Posts from June

Jasmine Lancaster

Posted by Jasmine Lancaster
Wed, Jul 06, 2016

During the month of June, we delivered informative content outlining topics — including what to expect during IT onboarding, cyber security and cyber attack prevention, how to avoid printer jams and more — from which all organizations can benefit.

These posts were created to be used as a guide, helping to relieve anxiety, answer questions, and ultimately assist organizations with making the best business decisions related to office technology. 

As we continue to rev up valuable content for July, take a minute to soak up the information in our five most popular blog business technology posts of June:

  1. What to Expect From Your New Managed IT Services Provider During Onboarding
  2. How to Avoid and Reduce Paper Jams in Your Office Copier or Printer
  3. Top 10 Messy Desk Mistakes That Threaten Security in Your Office
  4. What the Healthcare Industry MUST Know About Ransomware Attack
  5. IT Can No Longer Guarantee Cyber Security

Keep reading for more info on each of these topics.

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MFP vs Desktop Printer: Which is better for your office printing needs?

Robert Bruce

Posted by Robert Bruce
Tue, Feb 23, 2016

The multifunction printer (MFP) has greatly improved document management, workflow and office efficiencies, but desktop printers can still be found at some workstations. In fact, despite the many technological advantages of the MFP, the desktop printer hasn't completely disappeared from the modern office environment. 

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How Much Copier Speed Do You Need?

Robert Bruce

Posted by Robert Bruce
Tue, Dec 08, 2015

One of the most important qualities of a printer/copier is ppm or pages per minute. It’s not the only factor, not by a longshot. But, copy speed is certain to be heavily factored in when deciding on which copier, or multifunction printer (MFP), to lease or buy.

Much like an automobile’s horsepower, top printer speed is not always utilized, but it’s nice to have it when it’s needed. On the other hand, do you really need to lease a Corvette when most of your driving occurs within a radius of 10 miles or less, on city streets?

For now, let’s take an objective look at MFP ppm speed. We'll start with one question: is faster always better?

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4 Ways DC Businesses Can Save Money Through Managed Print

Robert Bruce

Posted by Robert Bruce
Tue, Nov 17, 2015

Running a small- to mid-sized business (SMB) in a market as competitive as the Washington, DC metro area is a challenge. Profit margins can seem slimmer than a sheet of printer paper. And that segues into a good way that SMBs can save money, increase efficiency, improve document security, and help the environment — managed print services (MPS).

In a continual effort to reduce expenses and increase profits, many SMBs closely monitor recurring expenses like travel and transportation costs, telecom and broadband usage, and energy costs. However, it's not unusual to find an SMB that keeps a frugal eye on those expenses while mostly ignoring its printing costs.

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About this blog

News, best practices and more to help you get the most out of your office technology. Whether you're an SMB owner who wears a lot of hats, or an enterprise IT director, facilities manager or just someone who wants to work smarter — this blog has the resources you need to maximize the business impact of all your tech investments. Be sure to subscribe to receive email updates about new posts!

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