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The Meridian Blog: Tech News, Tips & More for SMB and Enterprise Environments

Automating document workflow for law firms [Video]

Juliana

Posted by Juliana "JC" Lee
Wed, Apr 12, 2017

Efficient, secure document management is important for any organization, and for law firms, it's absolutely critical.

Paperwork is at the center of many legal processes and workflows. From pleadings and discovery documents, to forms and case files, there are many critical documents circulating through firms at any given moment. 

And if they aren't managed properly — and in a way that makes for easy yet secure storage and retrieval — the operations of the firm suffer, as do the clients and their cases.

Related: How to find your documents in 60 seconds or less

This is why automating document workflow is highly recommended for law firms. Read on or watch the video below to learn more.

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Benefits of automating document management workflow [Video]

Kam Roshan

Posted by Kam Roshan
Thu, Mar 09, 2017

Your company's data and documents play a critical role within your organization. Therefore, making sure they are managed appropriately and efficiently should be a top priority.

Leveraging automated document management solutions can benefit your company in a number of ways.

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How to Prepare Your Paper Files for Electronic Document Management

Kam Roshan

Posted by Kam Roshan
Thu, Feb 23, 2017

Sometime in the future, when paper documents have disappeared and gone the way of cuneiform written on clay tablets, paper may be relegated to museums alongside papyrus and parchment.

But for now, mountains of paper documents still occupy many offices, and must be converted to digital form in order to reap the many benefits of a document management solution (DMS).

Often, implementing a DMS involves preparing large amounts of paper documents for subsequent scanning and indexing. Of these three steps — document preparation, scanning and indexing — the most labor intensive is the prep.

And, because it can save an enterprise significant time and money, proper planning and careful pre-scanning document preparation deserves its own blog post. Scanning and indexing will be discussed in a future post.

Keep reading for more info about the 3 key steps for successfully preparing paper documents to be loaded into your electronic content management system.

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The Top 5 Most Popular Office Technology Blog Posts of 2015

Jasmine Lancaster

Posted by Jasmine Lancaster
Tue, Jan 05, 2016

As we spring into the New Year, one of the best ways to ring in 2016 is to recap a few of the most popular posts published on our blog in the previous year. 2015 brought many successes and steady growth for the Meridian family. We showcased everything from ways small to midsized businesses can benefit from vCIO services, techniques that allow your business to “go green” to ensure environmental sustainability, along with a host of other blogs, which gave comprehensive access to information that could benefit you and your organization.

Most of our blog posts are aimed at answering questions we commonly hear from clients and prospects. Read on to take a look at the five most popular blog posts of 2015 — you may just find some answers to questions you've been wondering about, or ones you haven't even thought of yet!

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Top 5 Office Technology Blogs of March 2015

Claudia Alvarez

Posted by Claudia Alvarez
Wed, Apr 08, 2015

 

Last month we covered everything from cybersecurity news and compliance to how your business can be responsive in case of disaster or a breach.  While we prepare to bring  you more useful content, check out the most popular blogs of March.

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The Top 7 Benefits of Document Management Systems

Chris Poursaba

Posted by Chris Poursaba
Thu, Mar 19, 2015

Documents, whether electronic or paper, are an essential component of just about any enterprise. Managing business information, sometimes from several sources, can be a challenging task. Depending on the nature of your company, a document management (DM) solution that captures, stores, and retrieves both paper and electronic documents can provide many key benefits to your organization.

In this post, I'll discuss the top 7 benefits of document management systems, including:

  1. Reduced Storage Space
  2. Enhanced Security
  3. Improved Regulatory Compliance
  4. Easier Retrieval
  5. Better Collaboration
  6. Better Backup and Disaster Recovery
  7. And the "Intangibles"

Read on to learn more!

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Patient Experience Improved Through Document Management & IT Support

Juliana

Posted by Juliana "JC" Lee
Tue, Dec 09, 2014

Pediatric Orthopaedic & Scoliosis Associates (POSA), based in Annandale, VA, treats adult and pediatric orthopaedic conditions for over 13,000 patients annually in the DC metro area.  Disjointed systems coupled with outdated work habits had POSA personnel across all departments feeling frustrated and overwhelmed with paper-based tasks. From obsolete tape-recorder dictation and transcription practices, to growing concerns over HIPAA compliance and accessibility to vital patient records, to valuable time spent trying to locate filed documents—POSA was ready to be treated for their own symptoms.

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How Non-Profits Can Lower Costs Through a Cooperative Purchasing Program

Robert Bruce

Posted by Robert Bruce
Thu, Oct 02, 2014

Let’s face it, we all like to save money. Some of my friends think I’m cheap. I like to think of myself as frugal. Whether it’s a discount on a dozen rib eyes at the big box shopping club, or a deal on a fleet of multifunction printers through cooperative purchasing, a dollar saved is a dollar earned. One way that nonprofit organizations, government agencies, and even some small businesses can save money on their capital expenses is through cooperative purchasing.

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Want a Paperless Office? Start With Planning and Teamwork

Robert Bruce

Posted by Robert Bruce
Thu, Sep 25, 2014

Modern document management systems have made one futuristic scenario possible, but it’s not here yet. The paperless office is coming, but the journey is long and complicated. It also entails a lot of teamwork. By paperless I do not necessarily mean 100 percent without paper. That may not be possible, or even necessary, in our lifetime. But the goal of eliminating as much unnecessary use of paper as possible and converting most documents to digital form is achievable—a goal that can save time, energy and money. Valuable office space can be conserved, document sharing and collaboration is made easier, and overall office efficiency is improved with digital document systems. But getting from point A—paper—to point B—digital images—takes strategic planning and a coordinated, team effort.

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7 Benefits of Cloud-Based Document Management Systems

Robert Bruce

Posted by Robert Bruce
Tue, Aug 12, 2014

The cloud keeps getting bigger. And that’s a good thing because premise-based solutions for document management are not necessarily what every enterprise needs. The logistics of capturing, storing, retrieving, indexing, sharing, and securitizing documents is complex and can entail considerable capital outlays. Small-to-medium-sized businesses (SMBs) cannot always afford such large investments.

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News, best practices and more to help you get the most out of your office technology. Whether you're an SMB owner who wears a lot of hats, or an enterprise IT director, facilities manager or just someone who wants to work smarter — this blog has the resources you need to maximize the business impact of all your tech investments. Be sure to subscribe to receive email updates about new posts!

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