Print Tracking

 Experience comprehensive print management and tracking solutions from Equitrac.


Analysis Reduction Recovery

Equitrac is a nationally-recognized, comprehensive print management and tracking solution. It's comprised of three components: Analysis, Reduction and Recovery. These components can exist independently of one another, ultimately offering all features you require, but able to grow with your business. Learn more about how cost savings with Equitrac also helps the environment here.

Standard Features & Benefits

  • Easy enterprise wide installation to any number of machines.
  • Tracks 100% of printing: local, networked, USB and direct to IP.
  • Network push-install tool.
  • Bulletproof security that cannot be overridden.
  • Support for SQL or Access back-ends.
  • Client-based architecture for low network overhead.
  • Does not require a print server.
  • Easy and secure configuration from any workstation.
  • Integration with Windows NT, Active Directory and Novell Directory.
  • Installation wizard.


  • Tracks printing silently behind the scenes.
  • Includes tool that identifies equipment inefficiencies and bottlenecks.
  • Tracks device port, duplex information, volume, network user and much more.
  • Installs silently to tens, hundreds or thousands of workstations.
  • Automatic color and monochrome tracking.
  • Stores detailed information about every device that prints.
  • Automatically builds inventory lists of every user, printing device and computer.


  • Redirect print jobs from high-cost to low-cost devices.
  • Set limits with custom messages to notify users of costs and suggest lower cost alternatives.
  • Specify printing restrictions based on the device and user.
  • Force duplex printing.
  • Restrict color printing per user.
  • Reduce abuse and waste with monitored printing; wasted paper by the printer will disappear.
  • Reduce document creation costs by up to 25%.


  • Optional job code validation through a user-friendly popup window.
  • 5 customizable (administrator-defined) fields for validation.
  • PIN codes and declining balances for charging users.
  • Specify devices and applications to track or not.
  • Integrates with virtually all accounting systems.
  • Designed to work with all CAD systems.
  • Job snoozing and job batching functionality.
  • Charge your customers or users by the page or by the paper size.
  • Job editing and job deletion.

Return to Locked Printing & Cost Controls.


Protect Yourself Against Office Supply Scams and Toner Pirates

Office supply scams are widespread and relatively common, yet many organizations still don't know that they exist, much less how to identify and avoid them. This guide outlines the information you need to protect your business from this common scam.

Free Workbook: Is Document Management Right for Your Business?

See how you would benefit from features of Document Management Systems.


The Benefits of In-House Production Printing vs Outsourced Printing

Modern print technology has made it possible to produce large volumes of high-quality printed material right in the office. Depending on the size of your office, and your organization’s needs, print solutions are available in-house that in the past were only found at professional print facilities. In fact, print technology is so good now, particularly the multifunction printer (MFP), that many commercial print shops use the same machines found in many offices.

So, aside from the availability of professional equipment, why are many businesses now considering bringing production printing capabilities in-house?

Read on to learn more about the factors involved when considering in-house production printing vs. outsourced commercial printing, including:

  • Cost savings
  • Security
  • Control
  • Convenience and timing

Construction and Property Management: Technology trends to watch

These are the major changes and technology transformations that are influencing the construction and property management industry.

The construction and property management industry has been experiencing strong growth and expansion, with additional growth anticipated in the coming years — and with growth comes transformation.

There are a handful of technology trends influencing the construction and property management sector that are important for organizations in these fields to be aware of.

By gaining an understanding of the shifts that are taking place, they will be better positioned to recognize which organizational adjustments and operational strategy changes they need to make to prepare for the future and gain a competitive advantage.

In this post, I'll expand on a few notable trends I've noticed or been asked about in my dealings with clients in this field, including:

  1. Increased emphasis on collaboration
  2. Internet of Things (IoT)
  3. Virtual and augmented realities (AR and VR)
  4. Telepresence and automated receptionist systems

How to Take Stress Off Your IT Department: Go Hybrid

Outsourced IT professionals can support existing departments.

Partnering with a managed IT services provider (MSP) for a Hybrid IT approach enhances your internal IT department with much-needed support, specialized skills and more — without the expense of adding headcount.

Not every business has the staff within their existing organization that they may need, especially with today's quickly-evolving technology landscape

As Gordon Haff states in his article, Why IT Went Hybrid (And Why It Matters), "it's probably impossible to do everything in-house — and it's certainly not economically sensible." 

Haff is right on target, as more and more situations require specialized skills, such as those specific to cybersecurity, physical security, strategic planning or technology upgrade projects. When these situations arise, a company that attempts to solely handle them in-house, on top of their existing workload, can put too much weight on internal IT departments, leaving them less likely to succeed.

Read on to learn how we partner with many of our clients to alleviate these stresses, because your team deserves the resources and support necessary to succeed.