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What is Equitrac and Who Uses It?

Equitrac is an intelligent print and cost management software solution that can be used for corporate, legal, education, health care and financial services markets.

Equitrac is mission-critical to all enterprises that are looking to more effectively manage their printing environments, reduce printing costs, increase security and lessen their environmental impact.

How Could Equitrac Help My Office?

With Equitrac, you can leverage print management to automatically enforce rules, authenticate users, protect sensitive documents and reduce wasted paper and toner. This flexibility enables you to accurately identify and allocate document costs, helping your business recover thousands of dollars in lost revenue.

Follow-You Printing with Secure Document Release supports user mobility while helping to reduce waste and protect personal information or client confidentiality. Follow-You Printing holds documents in a secure print server until users authenticate themselves at the networked printer of their choice, anywhere on your print network — across servers, departments and even geographic boundaries.

Real-Life Examples

For example, one of Meridian's Equitrac clients is a local county government. Using Follow-You Printing with Secure Document Release and Active Directory integration, county employees are able to send and release print jobs from any locations across the county. For instance, an employee could send a print job to the centralized print queue from a sattelite office, and then retrieve it from the printer of their choice in the county court house, government center, or any other county facility. 

This can be especially handy in situations like the one described above, where there are multiple office locations. However, we also use it at Meridian HQ and find it handy to be able to release print jobs from anywhere in our office, especially when a print device is being serviced or used by a coworker.

Together, these features create a secure environment that will save you money and keep your information safe:

  • User authentication creates an audit trail-you can see who printed what document at what time, on which device
  • Secure Document Release supports user mobility while helping to reduce waste and protect personal information or client confidentiality.
  • Follow-You Printing holds documents in a secure server and prints them only when users authenticate at the device of their choice via PIN code or campus card.
  • By accounting for and reporting all document output activity, Follow-You Printing helps organizations comply with HIPAA, Sarbanes-Oxley and other privacy requirements.
  • Equitrac recovers thousands of dollars in output costs with accurate cost accounting that allocates individual job costs to specific users, departments, clients or job codes.

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The Benefits of In-House Production Printing vs Outsourced Printing

Modern print technology has made it possible to produce large volumes of high-quality printed material right in the office. Depending on the size of your office, and your organization’s needs, print solutions are available in-house that in the past were only found at professional print facilities. In fact, print technology is so good now, particularly the multifunction printer (MFP), that many commercial print shops use the same machines found in many offices.

So, aside from the availability of professional equipment, why are many businesses now considering bringing production printing capabilities in-house?

Read on to learn more about the factors involved when considering in-house production printing vs. outsourced commercial printing, including:

  • Cost savings
  • Security
  • Control
  • Convenience and timing

Construction and Property Management: Technology trends to watch

These are the major changes and technology transformations that are influencing the construction and property management industry.

The construction and property management industry has been experiencing strong growth and expansion, with additional growth anticipated in the coming years — and with growth comes transformation.

There are a handful of technology trends influencing the construction and property management sector that are important for organizations in these fields to be aware of.

By gaining an understanding of the shifts that are taking place, they will be better positioned to recognize which organizational adjustments and operational strategy changes they need to make to prepare for the future and gain a competitive advantage.

In this post, I'll expand on a few notable trends I've noticed or been asked about in my dealings with clients in this field, including:

  1. Increased emphasis on collaboration
  2. Internet of Things (IoT)
  3. Virtual and augmented realities (AR and VR)
  4. Telepresence and automated receptionist systems

How to Take Stress Off Your IT Department: Go Hybrid

Outsourced IT professionals can support existing departments.

Partnering with a managed IT services provider (MSP) for a Hybrid IT approach enhances your internal IT department with much-needed support, specialized skills and more — without the expense of adding headcount.

Not every business has the staff within their existing organization that they may need, especially with today's quickly-evolving technology landscape

As Gordon Haff states in his article, Why IT Went Hybrid (And Why It Matters), "it's probably impossible to do everything in-house — and it's certainly not economically sensible." 

Haff is right on target, as more and more situations require specialized skills, such as those specific to cybersecurity, physical security, strategic planning or technology upgrade projects. When these situations arise, a company that attempts to solely handle them in-house, on top of their existing workload, can put too much weight on internal IT departments, leaving them less likely to succeed.

Read on to learn how we partner with many of our clients to alleviate these stresses, because your team deserves the resources and support necessary to succeed.