Achieve greater workflow efficiency by converting paper information into easily managed digital files.

eCopy Scanstation

eCopy addresses the need for document management - to scan, share and file documents enterprise wide. When installed on an MFP, eCopy ScanStation OP enables businesses to achieve greater workflow efficiency by converting paper "information" into easily managed digital files. Supported functions include: Scan-to-Email, Fax, Folder, Desktop or Printer. And to further organize information assets - for easy access and retrieval - eCopy integrates with popular Enterprise Content Management (ECM) systems.

The Ultimate Scan Hub

  • Scan in hard copy documents and e-mail just as you would from your desktop. Your document is instantly forwarded as an attachment to e-mail, with a copy sent to your "Sent Items" folder. With Light-weight Directory Access Protocol (LDAP) and local address book support, selecting destinations is a snap.
  • Increase productivity of geographically dispersed workgroups on your network by allowing users to scan directly to a designated network folder.
  • Leverage your current ECM investment through advanced security, indexing, file type, search and retrieval functionality with eCopy.

Safeguarding Your Information Assets

  • Authentication. eCopy ShareScan software utilizes your existing network log-on credentials.
  • Encryption. To prevent unauthorized access to sensitive documents, a password-encrypt option with password release can be enabled on the fly.
  • Audit Trail. Standard administrative controls include built-in tracking activity that assist with federal regulations, such as HIPAA and Sarbanes-Oxley. Your MFP can create audit trails allowing network administrators to report on who was at the device, what was done, where a file was sent and when the event took place.

Protect Yourself Against Office Supply Scams and Toner Pirates

Office supply scams are widespread and relatively common, yet many organizations still don't know that they exist, much less how to identify and avoid them. This guide outlines the information you need to protect your business from this common scam.

Free Workbook: Is Document Management Right for Your Business?

See how you would benefit from features of Document Management Systems.


The Benefits of In-House Production Printing vs Outsourced Printing

Modern print technology has made it possible to produce large volumes of high-quality printed material right in the office. Depending on the size of your office, and your organization’s needs, print solutions are available in-house that in the past were only found at professional print facilities. In fact, print technology is so good now, particularly the multifunction printer (MFP), that many commercial print shops use the same machines found in many offices.

So, aside from the availability of professional equipment, why are many businesses now considering bringing production printing capabilities in-house?

Read on to learn more about the factors involved when considering in-house production printing vs. outsourced commercial printing, including:

  • Cost savings
  • Security
  • Control
  • Convenience and timing

Construction and Property Management: Technology trends to watch

These are the major changes and technology transformations that are influencing the construction and property management industry.

The construction and property management industry has been experiencing strong growth and expansion, with additional growth anticipated in the coming years — and with growth comes transformation.

There are a handful of technology trends influencing the construction and property management sector that are important for organizations in these fields to be aware of.

By gaining an understanding of the shifts that are taking place, they will be better positioned to recognize which organizational adjustments and operational strategy changes they need to make to prepare for the future and gain a competitive advantage.

In this post, I'll expand on a few notable trends I've noticed or been asked about in my dealings with clients in this field, including:

  1. Increased emphasis on collaboration
  2. Internet of Things (IoT)
  3. Virtual and augmented realities (AR and VR)
  4. Telepresence and automated receptionist systems

How to Take Stress Off Your IT Department: Go Hybrid

Outsourced IT professionals can support existing departments.

Partnering with a managed IT services provider (MSP) for a Hybrid IT approach enhances your internal IT department with much-needed support, specialized skills and more — without the expense of adding headcount.

Not every business has the staff within their existing organization that they may need, especially with today's quickly-evolving technology landscape

As Gordon Haff states in his article, Why IT Went Hybrid (And Why It Matters), "it's probably impossible to do everything in-house — and it's certainly not economically sensible." 

Haff is right on target, as more and more situations require specialized skills, such as those specific to cybersecurity, physical security, strategic planning or technology upgrade projects. When these situations arise, a company that attempts to solely handle them in-house, on top of their existing workload, can put too much weight on internal IT departments, leaving them less likely to succeed.

Read on to learn how we partner with many of our clients to alleviate these stresses, because your team deserves the resources and support necessary to succeed.