The Meridian Blog: Tech News, Tips & More for SMB and Enterprise Environments

How to Prepare Your Paper Files for Electronic Document Management

Kam Roshan

Posted by Kam Roshan
Thu, Feb 23, 2017

Sometime in the future, when paper documents have disappeared and gone the way of cuneiform written on clay tablets, paper may be relegated to museums alongside papyrus and parchment.

But for now, mountains of paper documents still occupy many offices, and must be converted to digital form in order to reap the many benefits of a document management solution (DMS).

Often, implementing a DMS involves preparing large amounts of paper documents for subsequent scanning and indexing. Of these three steps — document preparation, scanning and indexing — the most labor intensive is the prep.

And, because it can save an enterprise significant time and money, proper planning and careful pre-scanning document preparation deserves its own blog post. Scanning and indexing will be discussed in a future post.

Keep reading for more info about the 3 key steps for successfully preparing paper documents to be loaded into your electronic content management system.

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Be Prepared: Avoid Data Disasters with Backup and Disaster Recovery Planning

Juliana Lee

Posted by Juliana Lee
Tue, Feb 14, 2017

Hope for the best, but prepare for the worst. Murphy’s Law states that anything that can go wrong, will go wrong, and when it comes to information technology, Murphy was an optimist.

Data is at the heart of any modern organization. If critical data is lost due to accident, database corruption, theft, hardware failure, or even natural disaster, business continuity can come to a halt. Data backup and disaster recovery may not be at the top of the list of topics for discussion at the company picnic, but maybe it should be.

Because data is the heart of any enterprise, it's crucial to protect it and be able to recover data that gets lost or corrupted despite your best protective measures.

Read on for:

  1. Why backing up your data matters
  2. What data should be backed up
  3. How data should be backed up
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Unsecured File Sharing is Risky Business

Erjon Xhepa

Posted by Erjon Xhepa
Mon, Jan 09, 2017

File sync-and-share apps have become increasingly popular with enterprises, both small and large.

In some organizations, the ability to share and edit electronic documents is essential to their operations. Used properly, file sharing can enhance productivity, creativity, and collaboration. Used improperly, it can cause data security nightmares.

Hackers and other cyber crooks are always looking for the weak spot in any network security system. They're constantly probing and testing firewalls and antivirus software, or going on “phishing” expeditions looking for victims. But, sometimes, they get lucky and an unsecured document or email just drops into their laps.

RELATED: Is Antivirus Software Really Dead?

A mistake in peer-to-peer (P2P) file sharing can result in anything from a slight inconvenience to a major security breach. As a member of Meridian’s VCIO Team, I consider secure file sharing to be a top priority. In this post, I'll explain why it should be one of your top priorities, too.

Read on to learn more about:

  1. Key points that should be included in your policy for secure file sharing
  2. Risks associated with unsecured file sharing
  3. Advantages of secure file sharing practices
  4. Guidelines to help determine who should be responsible for preventing unsecured file sharing in your organization
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Biggest Security Threats Facing Employees Today

Caroline McKee

Posted by Caroline McKee
Wed, Dec 28, 2016

In today’s workplace, you can never be too safe. With threats such as helpdesk support scams, CEO imposter scams, phishing, social engineering, malware built into ads and hijacked websites, its hard to know what can — and, more importantly, what can not — be trusted.

Luckily, by knowing what to look for and being able to quickly identify the telltale signs of threats like these, you will be better enabled to navigate securely through your workdays.

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No More Excuses: Erase Tape Backups From Your Business Continuity Plan

Erjon Xhepa

Posted by Erjon Xhepa
Tue, Dec 20, 2016

I saw a payphone last week, and it wasn’t even in a museum...

It reminded me of how we're sometimes slow to embrace technological advances. First, there was resistance to cell phones (the brick-sized Iridium phone didn’t help the cause). Then, there was recognition that big change was on the way (massive advertising didn’t hurt). Today, most of us wouldn't even leave home without our smartphones.

In fact, mobile phone adoption is so widespread that some people even develop Nomophobia, or the fear of being without a mobile phone. Even more surprising is the fact that — according to the UN — worldwide, there are more people with mobile phones than there are people with access to toilets. Which segues into today’s blog topic: magnetic tape data backup systems.

Magnetic tape as a backup storage medium is still used by many today, and it may never go away completely, just like green screens and typewriters can still be found in some offices (and museums). But, the Digital Age is upon us, and it’s time to embrace disk drive storage and really embrace cloud-based backups, and let magnetic tape go the way of the payphone.

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3 Questions to Ask Before Outsourcing IT Services

Juliana Lee

Posted by Juliana Lee
Tue, Dec 13, 2016

In today's highly digitized landscape, businesses are facing a lot of major changes within their organization. With more applications, processes and operations moving online and to electronic platforms, IT management has become a primary area of focus for many.


Before choosing a managed IT services provider, make sure you have the answers to these questions.

The world of IT is incredibly complex and ever-evolving, so if you're a small or medium sized business with relatively limited resources, it's highly recommended that you consult with a managed IT services provider (MSP).

According to IDC, these MSP organizations are expected to account for over $1 trillion in annual revenue in 2018 — a testament to the reliance many companies are, and will continue, to put in them.

But, with so many options out there, how do you pick the right IT partner for your business?

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Benefits of Non-Profits & Associations Using Managed IT Services [Video]

Scot Lienke

Posted by Scot Lienke
Wed, Dec 07, 2016

Outsourcing IT services is a smart move for many organizations. But for associations and non-profits, it can be especially beneficial. 

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The Future Office is Now: What used to be for play is now for work

Jordan Arnold

Posted by Jordan Arnold
Tue, Dec 06, 2016


New trends in tech can reshape the purposes of some office devices.

With new advancements in the workplace, businesses may need to rethink the way they view many technologies.

That can mean taking something commonly associated with recreation — such as augmented or virtual reality (VR), originally made popular by gaming platforms like Oculus Rift — and incorporating it into the standard workday.

The Internet of Things (IoT) will likely play a big role in this transformation. Since it's fundamentally based on putting technology to productive, connected use, the change can make employees more aware of different kinds of data.

Read on to learn more about the following implications:

  • Blurring the lines between departments, such as IT and FM (facility management)
  • Impact on the way employees communicate
  • Getting down to (social) business
  • How you can keep up and get ahead
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Meridian Recognized for Excellence in Government Contracting by SmartCEO

Caroline McKee

Posted by Caroline McKee
Thu, Nov 17, 2016

Meridian Imaging Solutions Named Finalist for SmartCEO Magazine’s 2016 GovStar Awards

Meridian Imaging Solutions (“Meridian”) has been chosen as one of 45 government contractors in the Greater Washington, DC Metro Area honored as finalists for the 2016 GovStar Awards, a SmartCEO program that recognizes superior government contractors for their ability to thrive in an industry dubbed as “one of the most complex and competitive business sectors in the world.”

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Meridian Sponsors Martina McBride Concert Benefitting CSAAC

Caroline McKee

Posted by Caroline McKee
Wed, Nov 16, 2016

On Sunday, November 13, 2016, the Meridian Team had the great pleasure of sponsoring and attending the Martina McBride concert to benefit CSAAC.

Award-winning country music star Martina McBride performed a set from her new album Reckless along with some of her greatest hits at the Music Center at Strathmore in Bethesda, MD.


Members of the Meridian Team pictured above with Martina McBride at the concert held at Strathmore to benefit CSAAC.

Read on to check out some of the event highlights!

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News, best practices and more to help you get the most out of your office technology. Whether you're an SMB owner who wears a lot of hats, or an enterprise IT director, facilities manager or just someone who wants to work smarter — this blog has the resources you need to maximize the business impact of all your tech investments. Be sure to subscribe to receive email updates about new posts!

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